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Jan

17

Spring League Updates

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Thank you to those that attended our league meeting on January 17th. We had a great discussion and would like to provide everyone the following updates:

  1. We will have enough teams for a 5th/6th athletic division in the spring
  2. A new rule will be added to our Rules document that limits the number of consecutive servers for a 5th/6th rec player per rotation to 6.  This is meant to provide more touches an opportunities for players on both teams.
  3. We will send an email out in mid-to-late February with reminders about the registration period

In the meantime, please let us know if you have any questions!


 

Oct

16

Fall League Information

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As we close out the spring season, here is information about our Fall 2019 season.

  1. 10 match, 6 week season beginning on September 6thand ending on October 13th
  2. Post-season single elimination tournament on October 19/20.  Each bracket will be played at a single site on a single day.
  3. Recreational divisions for 3rd-8th grades as well as a 5th/6th athletic divisions
  4. NEW ... A and B divisions for 5th/6th grade athletic.  If your team was .500 or above, please consider the A division
  5. Geographic pod scheduling for all recreational divisions
  6. Single referee per match at a cost of $13 per team
  7. Each team must provide a lines person for each game

Here are some key pre-season dates:

  • May 21 -  Coordinator meeting at 6pm Terwilleger Lodge at Dulle Park
  • August 1 - Registration Opens (teams can be registered, gym availability and team conflicts should be entered)
  • August 16 - Registration Closes
  • August 27-28 - Coordinator Schedule Review
  • August 30 - Schedule Released

 

Changes agreed upon at our May member meeting.  Any of these that affect existing rules will be updated in the rules document before the start of the Fall 2019 season:

  1. There will no longer be playing time requirements for 7th/8th graders.  Playing time rules stay the same for 3rd-6th grades.
  2. We will offer an A and B division for 5th/6th grade athletic teams in both the fall and spring.  This should encourage more participants to play in B and provide flexibility to move teams between A and B for the tournament based on how they did during the regular season.  If your team was .500 or above last fall in the athletic division and is coming back, please register them in the A division.
  3. Players in all grades can drop the ball once per serve, not once per rotation as per the current rule.
  4. 4th grade boys can now play in the 3rd/4th grade division.  To clarify, teams can have up to 2 boys on their roster and they can play at their grade level.  3rd-5th grade boys can play in the league.
  5. We will offer an upper division for 3rd/4th grade and we will schedule it if we get 6 teams to register in that division.  We will be reaching out to teams that were 10-0, 9-1 last season who are returning to that division this fall to encourage them to play tougher competition.
  6. The league will offer a coaching clinic in August for anyone that wants to attend (head coaches, assistant coaches, parents).  The clinic will be run by local high school coaches, some of who are coordinators in our league.  More information will be forthcoming about the format of the clinic but it will be a fun interactive experience that will provide coaches with information on how to run a practice, game strategy, skill development, and rules clarifications.  A nonimal fee will be charged for the clinic.
  7. We will try an experimental high school league (girls only) in the spring.  We need 6 teams to make this happen.  Please socialize this in your community and see if we can make this happen.  White Oak, Oak Hills, and Sharonville will be entering teams in this league.

 

Oct

12

Tournament Bracket Schedule

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We will be releasing the final schedule on Monday evening, but here is an idea of the schedule by bracket (we realize you don't know what bracket your team will be in, but most brackets will have 8 teams).  Sunday matches will begin at 12pm and Saturday matches will begin at 9am.  We were able to schedule all matches so that the 4 or 5 coaches with multiple teams should be able to coach all games for both teams as matches for both teams will either be on different days or the same day at the same facility.

SportsPlus Saturday

  • 3rd/4th Rec C ,D, and E brackets
  • 5th/6th Rec A and C brackets

Sports Express Saturday

  • All athletic brackets
  • 3rd/4th Rec A and B brackets

SportsPlus Sunday

  • 5th/6th Rec B and D brackets
  • 7th/8th bracket

Sports Express Sunday

  • 5th/6th Rec E and F brackets

 

Sep

04

Liability Waiver

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ALL parents/guardians must fill out the CPYVL Liability Waiver form for each of their children. Players will not be allowed to participate in league games until the waiver has been submitted.

If you create a user account before you fill out a waiver form, you can view and edit your form from your Subscriber Portal. You must be logged into the web site when you fill out your waiver form to take advantage of this.

PARENTS: If you filled out the waiver and the last name of your player is correct as is the birth date and you received an email from the web site with a copy of the waiver, there is no need for you to fill out another waiver even if you are being told to do so.

COORDINATORS: If your rosters are showing that the player did not fill out a waiver, it means that the web site cannot match a waiver to a roster based on the last name and birth date of the player. In some instances this means that you submitted the roster in error. PLEASE DON'T KEEP ASKING YOUR PARENTS TO FILL OUT MORE WAIVERS UNTIL YOU HAVE DONE SOME INVESTIGATION. You can view who has filled out a waiver for your organization from the team roster page or from the Coaches and Parents section of your portal (View Waiver Submissions). Please look for a waiver for that player and compare the data. If you don't see a waiver at all, then yes, please ask the parent to fill out the waiver for the first time.

Liability Waiver Form

Aug

05

Registration Metrics

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Registration is open until March 11th. If you'd like an idea how many teams are registering per division or organization, click on the buttons below to view some high-level registration metrics. You can also look at the Standings page. As we approve teams and assign them to pods (for rec teams), they will show up on the Standings page so you can get a better idea who your opponents will be for the upcoming season.

Registered Teams by Division Registered Teams by Organization


Apr

27

More Tournament Info

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Here are a few other facts about the tournament:

  1. All tournament games will either be played at SportsPlus in Evendale or SportsExpress in Mason on Saturday, October 20th or Sunday, October 21st.  Sunday games will not begin until 12pm at the earliest.  As was requested by coordinators in our meeting last summer, each individual bracket will be playing all of their tournament games at a single site.  This may cause issues for the few coaches that are the head coach for multiple teams, but coordinators felt having each bracket play in a single day was more important.  Please make sure you have a competetent assistant available.
  2. As with regular season games, each coach will need to pay the referee $13, both teams should provide a lines person, and the "home team" should work the scoreboard.  The home team is always the higher seed.
  3. Individual medals will be given out to players on the 1st and 2nd place teams.
  4. Due to a few crossover games between 3rd/4th rec teams and 3rd/4th athletic teams, those games will not be taken into consideration for tournament seeding.
  5. Recreational teams will not be moved up to play in athletic divisions for the tournament.
  6. The recreational divisions will be split into 8 team brackets (for the most part) based on regular season winning percentage across all pods.  So the "best" 8 teams will play in the A bracket, the next "best" 8 teams will play in the B bracket, etc ...  This is the same methodology we have used in the past.
  7. Once the schedule is released we CANNOT change it.  We have such a small window for these games, there can be absolutely no changes.  If a team cannot make it, they will need to forfeit the match.

 

Oct

22

Spring Season Update

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The schedule for the spring season has been released and is available from the Schedule menu as well as all portals. Coordinators need to make sure all rosters have been submitted by April 1st. All parents should fill out a Liability Waiver for their child in order for them to be eligible to play in the league. If your child played for a team in our fall season, you do NOT need to fill out another waiver. They are good for the entire school year.

Liability Waiver Form

Here are dates for the upcoming season:

  • May 13: Regular season ends
  • May 18-20: Single elimination tournament
  • Sep

    24

    Tournament Schedule Released

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    The tournament schedule has been released!  Please check the brackets to determine your schedule for tournament weekend.  As a reminder this is a single elimination tournament and each bracket will take place on a single day as requested by our member organizations.  Individual medals will be awarded to all players on the 1st and 2nd place team in each tournament bracket.  All were split into multiple tournament brackets based mostly on winning percentage as of 8pm 5/12.  When seeding, teams were not penalized for forfeit losses or rewarded for forfeit wins. For rec brackets we also tried to avoid first round matchups between teams that played against each other in the regular season.

    Coaches, please note that as during the regular season, you must pay the referee (same rate as regular season) and provide one line judge.  If the tournament host does not provide a scoreboard operator (they should), the home team should provide someone to perform this duty. Also, for all teams playing at SportsExpress, SportsExpress has kindly offered to provide a cart and balls for warmup so players do not need to bring their own balls.

    Check out the links below.  You can also access this tournament information from the Tournament option on the Schedule menu.  An easy way to find which bracket your team is playing in is to go to the Find My Bracket link and enter the last name of your coach.

    Find My Bracket  Physical Bracket  Schedule by Bracket  Schedule by Gym 


     

    Aug

    02

    Lindsay's Law

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    Please read the following information from the Ohio Department of Health regarding Lindsay's Law which addresses Sudden Cardiac Arrest in youth athletes.  The law went into effect on August 1, 2017.  The CPYVL is simply providing this information as guidance as it is incumbent upon each organization to make sure they are compliant with the state of Ohio.  You can read more about Lindsay's Law on the Ohio Department of Health web site:   READ ABOUT LINDSAY'S LAW 

    We have included links to resources below which might be helpful for our members, but please note that it is the obligation of your organization to make sure everyone for their program is trained and in compliance with the Ohio state law.


    The following resources were developed to implement Lindsay’s Law:

    For parents/guardians and youth athletes:

    For coaches:

    If you are a coach for an interscholastic sport and are licensed by the Ohio Department of Education, please visit their website for information about their training requirements around Lindsay’s Law.

    If you are a coach in a community program, please use the following resources:

    Jul

    11

    May League Meeting

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    Our next member coordinator meeting will take place on Tuesday, May 21st at Terwilleger Lodge at Dulle Park which is located at 10530 Deerfield Rd, Montgomery, OH 45242.  The league will be providing dinner beginning at 6pm and we will start the meeting no later than 6:45pm and hope to wrap up the evening by 8pm.  All coordinators were sent an email in early May with information about the meeting as well as a link to a survey.  We will be discussing the results of the survey at the meeting.  We realize this is a busy time of year but we hope as many people can attend the meeting as possible.  Coordinators asked that this meeting take place before the school year ends so they can plan out their work for the fall season.


     

    May

    16

    Fall Tournament Schedule Now Available

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    The final tournament schedule has been posted for ALL brackets as of Monday morning.  Please remember that the 3rd-6th grade rec brackets were based on the results through week 5 of the season.  In addition, forfeits were not included when calculated winning percentage when seeding teams in a bracket.  5th/6th athletic vs 7th/8th rec crossover matches were also not included when determine seeds.  Please make sure your team is on time for their match.  Individual medals will be awarded to players on the championship and runner-up team on Saturday.  We would appreciate if coaches would report scores for the tournament as they do during the regular season.  If you did not subscribe to report score notifications, we will be subscribing all coaches to this during the tournament so reporting your score will be easy and convenient. Good luck to all teams!

    Schedule by Bracket Schedule by Gym


     

    Nov

    30

    Fall 2018 Season

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    The fall 2018 season kicks off a week from today (September 7th)! Good luck to everyone

    All teams can be viewed on the Standings page in their assigned division/pod. We scheduled some cross-pod games for many of the recreational teams to provide some schedule diversity for teams in the east and north pods. In addition, due to only four 3rd/4th athletic teams registering, several of the 3rd/4th rec teams stepped up and will play the athletic teams to provide a better schedule for them. Thanks to those that volunteered! These games will not be included when determining seeding for the tournament.

    Here is some information about the Fall 2018 season:

  • 10 match, 6 week season beginning the week after Labor Day and ending on October 14th
  • Post-season single elimination tournament on October 20th/21st. Each bracket will be played to completion on a single day this year
  • 118 total teams registered! A 40% increase from last year
  • Geographic pod scheduling for 3rd/4th and 5th/6th rec divisions
  • Single referee per match at a cost of $13 per team
  • Each team must provide a lines person for each game
  • The coach of the winning team must report the match score

  • Jan

    09

    Team Fee Payment

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    All league fees ($85 per team for all leagues) can be paid to "BMG Sports, LLC" and sent to the following address:

    BMG Sports
    c/o Ben Goodyear
    10340 Stablehand Dr
    Cincinnati, Ohio 45242

    Oct

    21

    Score Reporting

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    Please note that it is the responsibility of the winning coach to log game scores.  Here are several ways for the winning coach to log their game score.

    1. Subscribe to the Score Reporting Reminder notification and receive an email during your game with a link to the report score form.
    2. Login to your Coach Portal and find games that need scores logged in the upper right hand corner of your portal
    3. Login to your Coach Portal and log or edit your game scores from your team schedule
    4. Your coordinator also has the ability to log your game scores if you are having difficulties

    Please note that you must have an account with coach level access in order to access a Coach Portal or subscribe to the Score Reporting Reminder notification. Accounts were created for all coaches. Game scores can be edited up to 14 days after your game in case they have been reported incorrectly. If you are the coach of the losing team and the score has not been logged after 3 days, please help us out and log the score yourself. Thanks!


     

    Aug

    26

    Unclaimed Coach Accounts

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    On July 18th, all teams for the fall volleyball season were set to "Approved" status which triggers the creation of web site account for coaches. If you received an email from the web site with account information but did not reply within 24 hours OR you never received an email, you need to claim your account. To do so, please request a new password by navigating to the Password Reset Page and enter the email address that your coordinator gave the league. If you are not sure which email address this is, then go to the Teams Page on the Organization menu and look for the email address associated with your team. When you request a new password, if the system does not recognize your email address or you never receive a subsequent email (it should happen within 30 minutes), please Contact Us and we will get it sorted out. Thanks!

    IF YOU CREATE YOUR OWN ACCOUNT, IT WILL NOT HAVE COACH-LEVEL PRIVILEGES!.


    Aug

    25

    Game Change Notifications

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    Once the schedule for the fall season has been published, the league will activate game change notifications. From that point forward when a scheduled game has a change in location, a change in game time, or either of the two teams are changed, you can receive an email or SMS text message notification. In addition, when a new game is added to the schedule or a game is removed from the schedule, canceled, or postponed, you will also receive a notification

    In order to receive notifications, you must have a user account on the web site (click on the Register link in the upper left corner of the web site to create one). Simply choose the organization you are associated with and then choose the teams you want to follow (up to 5). You can then choose the types of notifications you would like to receive. Please make sure you enter a valid email address and if you want to receive SMS text message notifications that you enter a valid phone number including area code

    A quick note about game statuses. A game starts out as "scheduled" and then when the game has been completed it will change to "completed" or "forfeited" if one of the teams does not show up. If one of the teams cannot make the scheduled game but the game will be rescheduled, it will be placed in "postponed" status. If the location or time of a game is changed, the status of the game will be changed to "rescheduled".


    Aug

    22

    Register for an Account

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    Account registration is now open for those that want to follow and subscribe to teams. To register, please click on the Register link in the upper left corner of the web site. You will be asked to choose a user name, password, and enter your first and last names and email address. Choose the organization you are affiliated with and then one of more teams from the organization that you want to follow. You can also choose to subscribe to a number of different email and text message notifications.

    Once you have created your account, you can login to the web site and will now notice a Portals menu which has a Subscriber option. By choosing that option, you will see your own personal portal with information about the teams you are following. PLEASE NOTE ... that coaches and coordinators have accounts with higher level access created for them. Coaches and coordinators CAN create their own account if they like, but PLEASE USE THE EMAIL ADDRESS that your school/parish supplied to the league. Coordinator or coach privileges will be added to your account after your organization contact information or team information has been communicated to the league.

    Regular account holders can choose to subscribe to the following types of notifications:

    1. Game Change Notifications - receive an email or text message any time a scheduled game is changed (new location or time), added, or removed from the schedule.
    2. League Announcements - receive an email of any league wide announcements that are published on the web site.
    3. Score Reporting Reminder - Coaches can choose to receive an email with a link to the score reporting form which will be sent during the game.