COMPLIANCE ITEMS ARE ONLY REQUIRED TO BE FILLED OUT ONCE PER SCHOOL YEAR. IF AN ORGANIZATION AGREEMENT, COACH OF CODE OF CONDUCT, OR LIABILITY WAIVER WAS FILLED OUT IN THE FALL, IT DOES NOT NEED TO BE FILLED OUT AGAIN FOR THE SPRING
This is a reminder that in order for organizations, coaches (head coaches only!), and players to participate in the CPYVL, the league needs to be in possession of online documents that need to be filled out once per school year by April 1st. Coordinators and Coaches must be logged into their account to access these forms. All coordinators are well aware of these requirements, there is no direct communication between the league and coaches and parents regarding compliance. We communicate to our member organizations and it is their responsibility to communicate to their coaches and parents.
There is a matching process that takes place between waivers and rosters based on the last name and birth date of the player. In some cases, the member organization has the incorrect birth date on the roster and it is the responsibility of the member organization to fix this. If you are a parent and have correctly filled out your liability waiver, there is no need to fill out 5 others. Have your member organization check the roster.
Organizations/Coordinators: An Organization Agreement form must be filled out (one per organization). This is available from the Portals->Coordinator menu.
Coaches: Coaches must fill out an online Code of Conduct form which is available from the Portals-Coach menu (you must be logged into your Coach account in order to access the form). Coaches can check to see which of their players have liability waivers filled out by looking on their Coach Portal under My Teams and clicking on the roster icon. Coach accounts will be created after team registration has closed (March 19th)
Players: Parents must filled out a Liability Waiver Form once per school year. Without this form, your player is ineligible to play in our league. Playing without a waiver may result in forfeiture of games.