10/10 Update: Tournament gym assignments have changed slightly and are now reflected in the new document linked below
The tournament is fast approaching and we have put together a list of preliminary site assignments for the tournament. These were emailed to all organization on October 7th. Please note that when a time is listed such as 12pm-6, that means the first game starts at 12pm and the last game starts at 5pm, meaning that we hope the last game ends by 6pm. Ben will be in touch with organizations hosting championship matches in order to get medals to them for distribution to the winner and runner up teams.
We will be hosting a Preseason Tournament for all boys divisions and 3rd-8th grade girls teams on March 16/17. This tournament will feature teams from our league as well as boys teams from the Greater Cincinnati Catholic Youth Sports league. This will be a fun tune up for the regular season.
Tournament Info
Thank you to all coordinators who attended our meeting this evening (April 28th). It was great to see everyone again. We were able to have alot of important discussions and made some solid decisions about the Fall 2022 season. An email will be sent to all coordinators in the coming days but here are the highlights.
Thank you to those coordinators that were able to attend our May meeting. Here are some notes from the meeting. These will also be emailed to coordinators.
The full season schedule is now available (3/29 4:30pm). These schedules were reviewed by the coordinators from each organization and feedback was provided to the league before the schedule was finalized. Thank you to all coordinators for their feedback, almost all of which was incorporated into the schedule.
Schedules can be found in a variety of formats from the Schedule menu (by Team, by Date, by Gym). If you are a coach, you can also view a pre-filtered version of the schedule which only shows your team from your Coach Portal. Others who created an account on the web site and subscribed to a team or teams, can view those schedules on their Subscriber Portal.
It is important to note that now that the schedule is live, making changes to it will be very difficult. Any feedback a coach might have with the schedule should be directed to their coordinator and not the league. League coordinators are instructed to inform the league of any issues that might arise with the schedule and to work with the league and the coordinator of their opponent on reschedules. The league will ignore any direct requests from coaches to reschedule or cancel matches.
Thanks and have a great season!
Here is information about our Spring 2024 season.
Here are some key pre-season dates:
We will be releasing the final schedule on Monday evening, but here is an idea of the schedule by bracket (we realize you don't know what bracket your team will be in, but most brackets will have 8 teams). Sunday matches will begin at 12pm and Saturday matches will begin at 9am. We were able to schedule all matches so that the 4 or 5 coaches with multiple teams should be able to coach all games for both teams as matches for both teams will either be on different days or the same day at the same facility.
SportsPlus Saturday
Sports Express Saturday
SportsPlus Sunday
Sports Express Sunday
COMPLIANCE ITEMS ARE ONLY REQUIRED TO BE FILLED OUT ONCE PER SCHOOL YEAR. If a team has a rostered player without a liability waiver, their games may be subject to forfeit.
This is a reminder that in order for organizations, coaches (head coaches only!), and players to participate in the CPYVL, the league needs to be in possession of online documents that need to be filled out once per school year by April 4th. Coordinators and Coaches must be logged into their account to access these forms. All coordinators are well aware of these requirements, there is no direct communication between the league and coaches and parents regarding compliance. We communicate to our member organizations and it is their responsibility to communicate to their coaches and parents.
There is a matching process that takes place between waivers and rosters based on the last name and birth date of the player. In some cases, the member organization has the incorrect birth date on the roster and it is the responsibility of the member organization to fix this. If you are a parent and have correctly filled out your liability waiver, there is no need to fill out 5 others. Have your member organization check the roster.
Organizations/Coordinators: An Organization Agreement form must be filled out (one per organization). This is available from the Portals->Coordinator menu.
Coaches: Coaches must fill out an online Code of Conduct form which is available from the Portals-Coach menu (you must be logged into your Coach account in order to access the form). Coaches can check to see which of their players have liability waivers filled out by looking on their Coach Portal under My Teams and clicking on the roster icon. Coach accounts will be created after team registration has closed (March 16th)
Players: Parents must filled out a Liability Waiver Form once per school year. Without this form, your player is ineligible to play in our league. Playing without a waiver may result in forfeiture of games.
Registration is open until March 15th. If you'd like an idea how many teams are registering per division or organization, click on the buttons below to view some high-level registration metrics. You can also look at the Standings page. As we approve teams and assign them to pods (for rec teams), they will show up on the Standings page so you can get a better idea who your opponents will be for the upcoming season. The podding up should be finished by March 16th.
Registered Teams by Division Registered Teams by Organization
Planning is underway for the season-ending tournament that will take place on Saturday, October 21st and Sunday, October 22nd (no Friday matches). The majority of tournament brackets will take place on a single day but a few might take place over the course of two days due to the size of the brackets and gym availability. All teams are automatically entered into the tournament unless they communicate to us through their coordinator by October 1st that they do not want to participate. Teams will be split into brackets of 6-10 teams (mostly by winning percentage) and the winner and runner-up for each bracket will receive individual medals. No team will play more than 4 matches in the tournament, and most of them, 3 or less.
Here is some additional information about the tournament:
The tournament schedule has been released! Please check the brackets to determine your schedule for tournament weekend. All match times are final. Tournament schedule is also available from the Schedule menu.
Here are a few notes about the tournament:
Coaches, please note that as during the regular season, you must pay the referee (same rate as regular season) and provide one line judge. If the tournament host does not provide a scoreboard operator, the home team should provide someone to perform this duty.
As a reminder, tournament matches end after one team wins two sets so if a team wins the first two sets, a third set is NOT played. Please keep this in mind in regards to playing time rules.
Check out the links below. You can also access this tournament information from the Tournament option on the Schedule menu. An easy way to find which bracket your team is playing in is to go to the Find My Bracket link and enter the last name of your coach.
Find My Bracket Physical Bracket Schedule by Bracket Schedule by Gym
Please read the following information from the Ohio Department of Health regarding Lindsay's Law which addresses Sudden Cardiac Arrest in youth athletes. The law went into effect on August 1, 2017. The CPYVL is simply providing this information as guidance as it is incumbent upon each organization to make sure they are compliant with the state of Ohio. You can read more about Lindsay's Law on the Ohio Department of Health web site: READ ABOUT LINDSAY'S LAW
We have included links to resources below which might be helpful for our members, but please note that it is the obligation of your organization to make sure everyone for their program is trained and in compliance with the Ohio state law.
The following resources were developed to implement Lindsay’s Law:
For parents/guardians and youth athletes:
For coaches:
If you are a coach for an interscholastic sport and are licensed by the Ohio Department of Education, please visit their website for information about their training requirements around Lindsay’s Law.
If you are a coach in a community program, please use the following resources:
On July 18th, all teams for the fall volleyball season were set to "Approved" status which triggers the creation of web site account for coaches. If you received an email from the web site with account information but did not reply within 24 hours OR you never received an email, you need to claim your account. To do so, please request a new password by navigating to the Password Reset Page and enter the email address that your coordinator gave the league. If you are not sure which email address this is, then go to the Teams Page on the Organization menu and look for the email address associated with your team. When you request a new password, if the system does not recognize your email address or you never receive a subsequent email (it should happen within 30 minutes), please Contact Us and we will get it sorted out. Thanks!
IF YOU CREATE YOUR OWN ACCOUNT, IT WILL NOT HAVE COACH-LEVEL PRIVILEGES!.
Once the schedule for the fall season has been published, the league will activate game change notifications. From that point forward when a scheduled game has a change in location, a change in game time, or either of the two teams are changed, you can receive an email or SMS text message notification. In addition, when a new game is added to the schedule or a game is removed from the schedule, canceled, or postponed, you will also receive a notification
In order to receive notifications, you must have a user account on the web site (click on the Register link in the upper left corner of the web site to create one). Simply choose the organization you are associated with and then choose the teams you want to follow (up to 5). You can then choose the types of notifications you would like to receive. Please make sure you enter a valid email address and if you want to receive SMS text message notifications that you enter a valid phone number including area code
A quick note about game statuses. A game starts out as "scheduled" and then when the game has been completed it will change to "completed" or "forfeited" if one of the teams does not show up. If one of the teams cannot make the scheduled game but the game will be rescheduled, it will be placed in "postponed" status. If the location or time of a game is changed, the status of the game will be changed to "rescheduled".
Account registration is now open for those that want to follow and subscribe to teams. To register, please click on the Register link in the upper left corner of the web site. You will be asked to choose a user name, password, and enter your first and last names and email address. Choose the organization you are affiliated with and then one of more teams from the organization that you want to follow. You can also choose to subscribe to a number of different email and text message notifications.
Once you have created your account, you can login to the web site and will now notice a Portals menu which has a Subscriber option. By choosing that option, you will see your own personal portal with information about the teams you are following. PLEASE NOTE ... that coaches and coordinators have accounts with higher level access created for them. Coaches and coordinators CAN create their own account if they like, but PLEASE USE THE EMAIL ADDRESS that your school/parish supplied to the league. Coordinator or coach privileges will be added to your account after your organization contact information or team information has been communicated to the league.
Regular account holders can choose to subscribe to the following types of notifications: