You are here

Oct

02

Tournament Preliminary Gym Assignments

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

10/10 Update:  Tournament gym assignments have changed slightly and are now reflected in the new document linked below

The tournament is fast approaching and we have put together a list of preliminary site assignments for the tournament.  These were emailed to all organization on October 7th.  Please note that when a time is listed such as 12pm-6, that means the first game starts at 12pm and the last game starts at 5pm, meaning that we hope the last game ends by 6pm.  Ben will be in touch with organizations hosting championship matches in order to get medals to them for distribution to the winner and runner up teams.

Tournament Gym Assignments

Jun

14

Preseason Tournament

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

We will be hosting a Preseason Tournament for all boys divisions and 3rd-8th grade girls teams on March 16/17.  This tournament will feature teams from our league as well as boys teams from the Greater Cincinnati Catholic Youth Sports league.  This will be a fun tune up for the regular season.

Tournament Info

  1. 3 round robin matches played on March 16/17
  2. Registration will open on January 26th until March 5th:  Register Here
  3. $60 registration fee per team (payable during registration) + ref fees (payable to ref before match)
  4. Coordinators can register all of their teams at once if they plan on paying the registration fees or individual coaches can register and pay for their own teams

Tournament Web Site

Apr

11

Fall 2022 Season Key Information

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

Thank you to all coordinators who attended our meeting this evening (April 28th). It was great to see everyone again. We were able to have alot of important discussions and made some solid decisions about the Fall 2022 season. An email will be sent to all coordinators in the coming days but here are the highlights.

  1. The fall season will begin on August 24th and will run for 6 weeks of regular season play and end with a tournament on October 14-16.  No matches will be scheduled over Labor Day weekend.  Due to the earlier start, registration will open on July 25th and end on August 2nd so organizations need to get their teams together earlier this year.  One special call out, we will leave registration open until noon on Saturday, August 6th for girls 7th/8th grade teams only to allow for girls that did not make their school team to play on a team in our league.
  2. We have enough interest in the fall to once again offer a boys 5th/6th rec division again and a girls 4th grade athletic division.
  3. NEW for this fall will be a 7th/8th grade boys rec division!
  4. We will allow organizations to formed combined boys teams.  Please email the league the number of boys that you have and at what grade level (5/6 or 7/8) and we will help put you in touch with other organizations that have the same need.
  5. We will be putting together a cheat sheet of sorts for coordinators to help walk them through the registration process a bit.
  6. SAVE THE DATE for the CPYVL Pre-Season Tuneup on August 20/21.  More information will be available in a few weeks.  Teams from the CPYVL and GCCYS will compete in a friendly pre-season tuneup hosted at various sites around the city.

May

18

May Meeting Notes

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

Thank you to those coordinators that were able to attend our May meeting.  Here are some notes from the meeting.  These will also be emailed to coordinators.

  1. The new playing time rules implemented for the spring 2023 season are going great and will become permanent moving forward.
  2. We discussed the fall 2023 season and decided that any type of club activities in October do not need to be avoided.  Therefore, we are returning back to starting the season the weekend after Labor Day.  Finalized timelines are on the front page of the web site.
  3. The preseason tournament will take place the weekend of Aug 26/27.  This is a three match round robin.
  4. The league will help put on a coaches clinic either the 2nd or 3rd weekend in August.  More details to come on this.
  5. Boys volleyball continues to grow.  We have commitments from 4 teams to start a boys 3rd/4th grade division in the fall so we will plan on offering it.
  6. The girls 5th/6th grade athletic divisions will now be split into grade specific divisions.  We may or may not have enough teams to support A and B divisions for each grade but we will offer it.  Most likely we will be able to support 6th athletic A and B and also 5th athletic.  In the spring, due to lower number of athletic teams, we will probably only be able to support 6th athletic and 5th athletic.
  7. The spring 2024 season will begin the weekend after Easter (1st weekend in April) and run for 6 weeks followed by a season-ending tournament the weekend before Memorial day weekend.
  8. League fees are being increased to $105/team, ref fees will remain unchanged at $15/match per team.

Aug

29

Fall Season Schedules Now Available

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

The full season schedule is now available (8/31 2:00pm).  These schedules were reviewed by the coordinators from each organization and feedback was provided to the league before the schedule was finalized.  Thank you to all coordinators for their feedback, almost all of which was incorporated into the schedule.

Schedules can be found in a variety of formats from the Schedule menu (by Team, by Date, by Gym).  If you are a coach, you can also view a pre-filtered version of the schedule which only shows your team from your Coach Portal.  Others who created an account on the web site and subscribed to a team or teams, can view those schedules on their Subscriber Portal.

It is important to note that now that the schedule is live, making changes to it will be very difficult.  Any feedback a coach might have with the schedule should be directed to their coordinator and not the league.  League coordinators are instructed to inform the league of any issues that might arise with the schedule and to work with the league and the coordinator of their opponent on reschedules.  The league will ignore any direct requests from coaches to reschedule or cancel matches.

Thanks and have a great season!

Oct

16

Spring League Information

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

Here is information about our Spring 2024 season.

  1. 10 match, 6 week season beginning on April 5th and ending on May 12th
  2. Post-season single elimination tournament on May 17-19.  Each bracket will be played at a single site on a single day if possible.
  3. Girls recreational divisions for 3rd-6th individual grades, 7th/8th combined, and high school as well as 5th athletic and 6th athletic girls divisions.
  4. We will also offer a 3rd/4th, 5th/6th and a 7th/8th grade boys rec division.  Hopefully we will have enough teams to pull off the 3rd/4th division.
  5. Geographic pod scheduling for all recreational divisions
  6. Each team must provide a lines person for each game

Here are some key pre-season dates:

  • March 1 - Registration Opens (teams can be registered, gym availability and team conflicts should be entered)
  • March 15 - Registration Closes
  • March 16/17 - Preseason Tournamnt
  • March 25-27 - Coordinator Schedule Review
  • March 29 - Schedule Released
  • April 4 - Rosters and Liability Waivers Due

Oct

12

Tournament Bracket Schedule

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

We will be releasing the final schedule on Monday evening, but here is an idea of the schedule by bracket (we realize you don't know what bracket your team will be in, but most brackets will have 8 teams).  Sunday matches will begin at 12pm and Saturday matches will begin at 9am.  We were able to schedule all matches so that the 4 or 5 coaches with multiple teams should be able to coach all games for both teams as matches for both teams will either be on different days or the same day at the same facility.

SportsPlus Saturday

  • 3rd/4th Rec C ,D, and E brackets
  • 5th/6th Rec A and C brackets

Sports Express Saturday

  • All athletic brackets
  • 3rd/4th Rec A and B brackets

SportsPlus Sunday

  • 5th/6th Rec B and D brackets
  • 7th/8th bracket

Sports Express Sunday

  • 5th/6th Rec E and F brackets

 

Sep

04

Waivers and Compliance

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

COMPLIANCE ITEMS ARE ONLY REQUIRED TO BE FILLED OUT ONCE PER SCHOOL YEARIf a team has a rostered player without a liability waiver, their games may be subject to forfeit.

This is a reminder that in order for organizations, coaches (head coaches only!), and players to participate in the CPYVL, the league needs to be in possession of online documents that need to be filled out once per school year by September 7th.  Coordinators and Coaches must be logged into their account to access these forms.  All coordinators are well aware of these requirements, there is no direct communication between the league and coaches and parents regarding compliance.  We communicate to our member organizations and it is their responsibility to communicate to their coaches and parents.

There is a matching process that takes place between waivers and rosters based on the last name and birth date of the player.  In some cases, the member organization has the incorrect birth date on the roster and it is the responsibility of the member organization to fix this.  If you are a parent and have correctly filled out your liability waiver, there is no need to fill out 5 others.  Have your member organization check the roster.

Organizations/Coordinators:  An Organization Agreement form must be filled out (one per organization).  This is available from the Portals->Coordinator menu.

Coaches: Coaches must fill out an online Code of Conduct form which is available from the Portals-Coach menu (you must be logged into your Coach account in order to access the form).  Coaches can check to see which of their players have liability waivers filled out by looking on their Coach Portal under My Teams and clicking on the roster icon.  Coach accounts will be created after team registration has closed (August 16th)

Players: Parents must filled out a Liability Waiver Form once per school year.  Without this form, your player is ineligible to play in our league.  Playing without a waiver may result in forfeiture of games.

Aug

05

Registration Metrics

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

Registration is open until August 15th.  If you'd like an idea how many teams are registering per division or organization, click on the buttons below to view some high-level registration metrics. You can also look at the Standings page. As we approve teams and assign them to pods (for rec teams), they will show up on the Standings page so you can get a better idea who your opponents will be for the upcoming season.  The podding up should be finished by August 16th.

Registered Teams by Division Registered Teams by Organization

Apr

27

Tournament Information

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

Planning is underway for the season-ending tournament that will take place on Saturday, October 21st and Sunday, October 22nd (no Friday matches).  The majority of tournament brackets will take place on a single day but a few might take place over the course of two days due to the size of the brackets and gym availability.  All teams are automatically entered into the tournament unless they communicate to us through their coordinator by October 1st that they do not want to participate.  Teams will be split into brackets of 6-10 teams (mostly by winning percentage) and the winner and runner-up for each bracket will receive individual medals.  No team will play more than 4 matches in the tournament, and most of them, 3 or less.

Here is some additional information about the tournament:

  1. Tournament matches will be played at various gyms around the city as well as Elite Athletic Sports Complex and Sports Express.  Please note that we cannot work around schedule conflicts for the tournament.
  2. A tentative gym schedule will be shared with coordinators no later than October 11th and will be based on gym availability specified on our website.
  3. As with regular season games, each coach will need to pay the referee $15, both teams should provide a lines person, and the "home team" should work the scoreboard.  The home team is always the higher seed.
  4. Since it is a single elimination tournament, if a team wins the first two sets, a third set will NOT be played.
  5. Individual medals will be given out to players on the 1st and 2nd place teams in each bracket.
  6. Recreational teams will not be moved up to play in athletic divisions for the tournament.  Teams, however, may be moved between different athletic divisions within the same age group based on regular season performance.
  7. The recreational divisions will typically be split into 6-10 team brackets based on regular season winning percentage across all pods.  So the "best" 6-10 teams will play in the A bracket, the next "best" 6-10 teams will play in the B bracket, etc ...  This is the same methodology we have used in the past.
  8. The schedule will be released on Tuesday evening, October 17th as we will base the bracket assignments and seedings on all regular season results as reported by 8pm on Sunday, October 15th.  If we can provide guidance on where brackets will be playing in advance of the 17th, we will do so.
  9. Once the schedule is released we CANNOT change it.  We have such a small window for these games, there can be absolutely no changes.  If a team cannot make it, they will need to forfeit the match and will need to pay the ref fee.
  10. If your team will NOT be participating in the tournament, coaches or coordinators please email the league no later than October 1st!

Sep

24

Tournament Schedule Now Available

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

The tournament schedule has been released!  Please check the brackets to determine your schedule for tournament weekend.  All match times are final.  Tournament schedule is also available from the Schedule menu.

Here are a few notes about the tournament:

  1. Seeding and bracket assignment were done mostly by winning percentage, but head-to-head and RPI are used in combination to break ties between teams with identical records.  These are based on regular season results that were reported as of 10pm on Sunday, October 15th.  Any scores reported or changed after that time may NOT taken into consideration.
  2. Forfeits wins/losses are generally not taken into consideration when seeding as they don't provide helpful information to determine strength of a team.
  3. Some seeds were slightly altered to avoid first round matchups between teams in the same organization or pod (for rec divisions)
  4. Coordinators, please check your gym schedule.  Some changes have been made since the preliminary gym assignments were shared last week.
  5. Individual medals are awarded to all players on the 1st and 2nd place team in each bracket
  6. Ben will be in touch with organizations hosting championship matches to disburse the medals.

Coaches, please note that as during the regular season, you must pay the referee (same rate as regular season) and provide one line judge.  If the tournament host does not provide a scoreboard operator, the home team should provide someone to perform this duty.

As a reminder, tournament matches end after one team wins two sets so if a team wins the first two sets, a third set is NOT played.  Please keep this in mind in regards to playing time rules.

Check out the links below.  You can also access this tournament information from the Tournament option on the Schedule menu.  An easy way to find which bracket your team is playing in is to go to the Find My Bracket link and enter the last name of your coach.

Find My Bracket  Physical Bracket  Schedule by Bracket  Schedule by Gym 

Aug

02

Lindsay's Law

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

Please read the following information from the Ohio Department of Health regarding Lindsay's Law which addresses Sudden Cardiac Arrest in youth athletes.  The law went into effect on August 1, 2017.  The CPYVL is simply providing this information as guidance as it is incumbent upon each organization to make sure they are compliant with the state of Ohio.  You can read more about Lindsay's Law on the Ohio Department of Health web site:   READ ABOUT LINDSAY'S LAW 

We have included links to resources below which might be helpful for our members, but please note that it is the obligation of your organization to make sure everyone for their program is trained and in compliance with the Ohio state law.


The following resources were developed to implement Lindsay’s Law:

For parents/guardians and youth athletes:

For coaches:

If you are a coach for an interscholastic sport and are licensed by the Ohio Department of Education, please visit their website for information about their training requirements around Lindsay’s Law.

If you are a coach in a community program, please use the following resources:

Aug

26

Unclaimed Coach Accounts

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

On July 18th, all teams for the fall volleyball season were set to "Approved" status which triggers the creation of web site account for coaches. If you received an email from the web site with account information but did not reply within 24 hours OR you never received an email, you need to claim your account. To do so, please request a new password by navigating to the Password Reset Page and enter the email address that your coordinator gave the league. If you are not sure which email address this is, then go to the Teams Page on the Organization menu and look for the email address associated with your team. When you request a new password, if the system does not recognize your email address or you never receive a subsequent email (it should happen within 30 minutes), please Contact Us and we will get it sorted out. Thanks!

IF YOU CREATE YOUR OWN ACCOUNT, IT WILL NOT HAVE COACH-LEVEL PRIVILEGES!.


Aug

25

Game Change Notifications

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

Once the schedule for the fall season has been published, the league will activate game change notifications. From that point forward when a scheduled game has a change in location, a change in game time, or either of the two teams are changed, you can receive an email or SMS text message notification. In addition, when a new game is added to the schedule or a game is removed from the schedule, canceled, or postponed, you will also receive a notification

In order to receive notifications, you must have a user account on the web site (click on the Register link in the upper left corner of the web site to create one). Simply choose the organization you are associated with and then choose the teams you want to follow (up to 5). You can then choose the types of notifications you would like to receive. Please make sure you enter a valid email address and if you want to receive SMS text message notifications that you enter a valid phone number including area code

A quick note about game statuses. A game starts out as "scheduled" and then when the game has been completed it will change to "completed" or "forfeited" if one of the teams does not show up. If one of the teams cannot make the scheduled game but the game will be rescheduled, it will be placed in "postponed" status. If the location or time of a game is changed, the status of the game will be changed to "rescheduled".


Aug

22

Register for an Account

Printer-friendly versionPrinter-friendly versionPDF versionPDF version

Account registration is now open for those that want to follow and subscribe to teams. To register, please click on the Register link in the upper left corner of the web site. You will be asked to choose a user name, password, and enter your first and last names and email address. Choose the organization you are affiliated with and then one of more teams from the organization that you want to follow. You can also choose to subscribe to a number of different email and text message notifications.

Once you have created your account, you can login to the web site and will now notice a Portals menu which has a Subscriber option. By choosing that option, you will see your own personal portal with information about the teams you are following. PLEASE NOTE ... that coaches and coordinators have accounts with higher level access created for them. Coaches and coordinators CAN create their own account if they like, but PLEASE USE THE EMAIL ADDRESS that your school/parish supplied to the league. Coordinator or coach privileges will be added to your account after your organization contact information or team information has been communicated to the league.

Regular account holders can choose to subscribe to the following types of notifications:

  1. Game Change Notifications - receive an email or text message any time a scheduled game is changed (new location or time), added, or removed from the schedule.
  2. League Announcements - receive an email of any league wide announcements that are published on the web site.
  3. Score Reporting Reminder - Coaches can choose to receive an email with a link to the score reporting form which will be sent during the game.